Minutes of Executive Body Meeting held on 10/09/2016

MINUTES OF EXECUTIVE BODY MEETING HELD ON 10/09/2016

                        As proposed, the Executive Body Meeting was held on 10/09/2016. The meeting was postponed for an hour and half in three spells of half an hour each to enable all the members to join the meeting for sufficient quorum., 1/3 of total strength of elected office bearer. Hence, without further extending the quorum was formed basing on the members present as per Article 18 of the Constitution of AICEIA. The meeting was chaired by the President AICEIA, Guntur Branch. Following members had attended the executive body meeting.

S.NO.  NAME OF THE MEMBER                           POST HELD                                      

 1.        Ch Jasper Sugand                                         President

2.         K Ravi Kumar                                                Vice President

3.         G Ananda Hari Gopal                                  General Secretary

4.         G Srinivasa Reddy                                        Joint Secretary

5.         M Srinivas                                                      Treasurer

6.         Md.Aslam Usmani                                        JCM Member(CPC)

7.         Ch.Eswar                                                        Unit Secretary (Guntur Hqrs)

8.         V .V. Krishna Prasad                                   Treasurer (Guntur Hqrs)

9.         R.P.P.Kumar                                                   Treasurer (Vijayawada)

10.       V Sriram                                                        Unit Secretary(CPC Hqrs)

11.       B L C S Reddy                                               Treasurer (KP Port)

                       

                        At the outset of the meeting General Secretary, AICEIA, Guntur Branch praised the zeal and efforts  of the President Shri Jasper  Sugandh, who despite his disability caused due to paralysis stroke to pains and attended the meeting. General Secretary invited him to chair the meeting and took permission for proceeding with the agenda. He thanked all the members for their contribution of membership subscriptions and Unit Secretaries for perusing the issue with DDOs and for submitting DDO certificates, which were forwarded to the Secretary General.

                        Following points were placed before the body for discussion and to seek consensus of the executive members.

     1.   The present body was elected on 27/09/2014 for tenure of two years, which will be over by this month i.e., September 2016 and that the elections are to be conduct keeping the spirit of the constitution. Accordingly seek consensus on the main agenda i.e., seeking suitable date, venue and proposed expenditure for election of new body. 

    In view of the unclear picture of cadre restructuring and organization structure of our department on GST, Shri V Sriram suggested to seek extension preferably for a period of six months to hold election after getting a clear picture by Jan 2017 budget session. This was supported by Shri R P P Kumar & Ch.Eswar. President sought voting on the issue from the executive members present for voting as the matter requires 2/3 majority as per Article 21 of the Constitution of AICEIA. Accordingly, voting was done and 6 out of 11 had voted for the motion. Since, the motion could not be passed in accordance with the Article 21, Shri M Srinivas, Treasrur suggested to extended voting by remaining office bearers also who could not be present due to bandh &/ other reasons. Accordingly votes were sought from remaining members through e-mail to ceiaguntur@gmail.com address in two days but only 3 votes were received through emails Further two days was extended to vote through whatsapp app also but none utilised and one had voted over phone call. Altogether only 15 had voted and only 7 out of 15 had casted in favour of motion. Hence, the motion 'for extension of office bearers tenure for another six months" could not be passed due to insufficient votes in favour of it. Accordingly an emergency meeting was called for fixing the date for election and to decide arrangements therefore.

2.   Guntur Branch has been contributing 100% subscriptions to the Federation i.e., from all the members branch. However, since last two years this percentage has come down because no subscription was contributed from the members working at Nellore Commissionerate except from Ongole Division. Hence, consensus was sought on whether the memberships of those who had not paid their subscription beyond one year be considered to have been lapsed as envisaged at Article 9 of the Constitution of AICEIA 

  Shri M Srinivas, Treasurer informed that except for members from Nellore Commissionerate & Audit Circle membership subscriptions from rest of the formation was received in 100%. However, the Nellore Commissionerate members may be given one week time to pay their AICEIA subscription else the membership would lapse automatically and would be allowed rejoin on payment of admission fee as prescribed in the bylaws and that no consensus is required in this matter. President agreed with the view and permitted to extend one week time to pay subscription from the date of posting of this minutes on ceiaguntur.blogspot.in else their membership would lapse.

3.   As promised to the members of Nellore Unit during 30^th General Body Meeting and in view of present situation after increase in the working strength at Nellore Commissionerate and being eligible to form new branch with atleast 3 units each at Hqrs & divisions level having not less than 10 members per unit, it is proposed that they may be allowed to form separate branch and elect their new body by calling for their first General Body Meeting at the earliest.

     Shri G Srinivas Reddy called other executive members from Nellore  Commissionerate over phone and obtained their views and informed chair that Shri Srinivas Modaliar had expressed that in view of increased strength at Nellore Commissionerate members from Nellore and Kadappa would like to form new branch at Nellore and further expressed that they find it difficult to attend Executive Body Meetings as it takes more than 8-10 hours from Nellore & Kadappa. All the members unanimously accepted the view. However, it was suggested by the General Secretary to request the existing executive members from Nellore Commissionerate to Call for their first General Body Meeting at the earliest and inform the outcome of elections to the branch and to Federation.

4. Date & Place of Executive Body Meetings were being communicated well in advance. Venue and time is also being intimated a day before as a reminder. Despite this very low number attend the meetings. Lenient view was taken as each Inspector is overburdened with additional work and without substitute. Now that the working strength has grown reasonably, Office bearers may be advised to attend meetings regularly keeping the spirit of the office and justifying the responsibilities bestowed on them by the members.

     Shri K Ravi Kumar suggested that each executive members be called personally by the General Secretary to inform venue and time to avoid communication gap. However, Shri M Srinivas suggested that the present method of conveying through Whatsapp is a foolproof and require no change. He further added that the members of ‘AICEIA Executive Body’ group are only the present Executive Body Members. Message conveying is very easy and time saving for both sender and receiver. Sender can covey in group receiver can read at his convenience and also refer the message later. Shri G Ananda Hari Gopal requested executive members not to leave the group unless one leave the post and if by mistake it happens may request Admin to add him/her back for receiving messages/updations on association matters.

Meeting was concluded with vote of thanks.