Central Excise Inspectors Association, Guntur

As called, the emergency executive body meeting was held at Hqrs.office, CPC, Vijayawada at 16:00 hrs 27/08/2018 to finalise date for conducting election to elect new office bearers and to discuss the arrangements to be made for execution of free and fare elections. Following Executive members attended the meeting.

Name of the Exe.member Post held

K Ravi Kumar President

R P P Kumar General Secretary

B.Sukumar Vice President

V.V.Krishna Prasad Joint Secretary

Pradeep Kumar Panda Joint Secretary

M Srinivas Treasurer

G Hema Venunadh JCM Member, CPC

B.Anitha Unit Secretary, VJA

B.Laxmana Rao Unit Treasurer, VJA

G.S.R.Rajeswari Devi Unit Secretary, Amaravathi

R.V.N.V.Prasad Unit Treasurer, Amaravathi

P.Rajeswari Unit Secretary, CPC

The quorum was formed with the members present to conduct the office.

Following were the agenda and discussions of the meeting :

1) Fixation of Date: This body was elected and took charge on 01/10/2016, accordingly the tenure of office bearers completes on 30.09.2018. As some of the existing members were promoted to the cadre of Superintendents and the tenure of the office bearers is completing by the end of September, it was suggested by General Secretary to convene elections during the month of September, 2018 and proposed 08^th or 15^th September, 2018. Smt.G.S.R.Rajeswari & Shri Pradeep Kumar Panda suggested 8^th Sept. Sri K.Ravi Kumar and other the remaining members suggested 15^thSept, as two weeks time is too short to convene elections. Hence, it was suggested by the General Secretary for conducting GBM and election on 15.09.2018. The same was accepted by all the members.

2) To fix the venue : To choose a venue outside in a private/rented place for which suggestions were called for from the table. S/Shri K Ravi Kumar and V V Krishna Prasad suggested that certain hotels at Vijayawada provides free accommodation with seating arrangements if lunch for 100 and above is ordered. Shri B.Laxmana Rao informed that most of the earlier GBMs are conducted in Guntur and to follow the same procedure, it may be fine to conduct the GBM at Guntur. Mr. Pradeep Kumar Panda suggested that the venue should be at Guntur as number of officers/members are stationed at Guntur and operating from Guntur. Shri R.P.P.Kumar brought to the notice of the table that the venue where last GBM and elections were held in 2016 i.e., Tobacco Association Hall, is available for conducting the ongoing GBM to be held in the month of September. The same was supported by all the members present. Shri R P P Kumar was entrusted with monitoring & circulation of message regarding date, time & place of election to all the concerned including units of AICEIA, Guntur Branch. Each Unit Secretary were also entrusted to paste copy of circular on the notice board and to obtain signatures from unit members as an acknowledgment of receipt of election message and forward copy of acknowledgment to General Secretary.

3) As date for elections was finalised, the Treasurer was requested to finalise the accounts and to keep books of account ready for handing over to the next body. Shri M Srinivas ensured that the accounts will be made ready by 10/09/2018, as only few transactions were made which include the Delegate fee paid at Dehradun Convention and the Annual Subscription amounts paid to Federation.

4) Table also discussed regarding nomination of Returning Officer. Suggestions were called for detailing Article 21 of the Constitution which says that the Returning Officer shall not be a member of the Executive Committee / Convention. The Returning Officer may appoint two Assistant Returning Officers for his assistance. Three names were called for as suggestion.

Accordingly, Shri R P P Kumar suggested name of Shri Ch.Suresh Babu, Shri M.Srinivas suggested name of Smt P.Kanakadurga and Shri G Ananda Hari Gopal was proposed by Shri K.Ravi Kumar.

The other names i.e., S/Shri/Smt. K.Annapurna, M.Srinivas, V.V.Krishna Prasad, V.Sriram, Ch.Eswara Rao, Maria Vara Kumar, B.S.Rohan, Ch.Venkateswara Rao, Sanjeeva Reddy were entrusted with conducting of smooth, free and fair elections by providing necessary inputs to the Returning Officers such as who are eligible for elections/voting and providing necessary material viz white papers, writing material, ruler, Inkpad, slips for voting, ballot box, trays, white board with marker Pen and duster required on the day of elections.

5) In regard to miscellaneous arrangements like preparation of badges, banner and hand bouquets. The task of getting sample, cost & number/count required may be approved by the body on 11.09.2018 and keeping them ready on the day of election and their proper utilisation was entrusted to Smt.K.Annapurna, Shri K.Srinivasa Rao and Shri Ch Eswara Rao.

6) Finally table discussed on the invitees of the event being held. Shri M Srinivas suggested that all the sister associations key Office bearers viz., Presidents & General Secretaries should be invited as a matter of practice including heads of the office. Accordingly it was finalised that President & General Secretary of Central Excise Group B Gazetted Executive Officers Association, Ministerial Officers Association, Group D (Hawaldar & Sepoy) Association including Drivers Association will be invited on the day. Similarly, Secretary General AICEIA, President AICEIA, Commissioners of Central Excise, Guntur and Customs Preventive Commissionerate will be informed about the election date and further communicate the outcome of the Elections. Shri R P P Kumar was entrusted to do the required. It was further suggested and proposed that the Addl. Commissioner of Central Excise, Guntur be invited as Chief Guest of the event as other Heads of Office have to come from outstations. The proposal of Chief Guest shall be confirmed after seeking his appointment through Shri K.Ravi Kumar on 11/09/2018.

The meeting was called off to meet on 11/09/2018 to update the status of work done entrusted to each.